Series 02 - Municipal Council Meetings series

Title and statement of responsibility area

Title proper

Municipal Council Meetings series

General material designation

  • Textual record
  • Sound recording
  • Moving images

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Series

Reference code

CA NL0023 RG 01-02

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1892-2011 (Creation)

Physical description area

Physical description

5.2 m of textual records
10 m of audiovisual records
700 audio cassettes

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Archival description area

Custodial history

Scope and content

Series consists of the minutes of weekly or biweekly City Council meetings ranging from 1892 to 2006. These meetings discuss all public matters, including development schemes, upcoming events, Committee
Reports, citizen complaints, financial matters and other matters and business arising overseen by Council.

There are two types of minutes created by the Municipal Council which comprise this series. "Regular" City Council meetings, usually held weekly or biweekly, are the standard convening of the full Municipal Council. The city also retains minutes from the Special or Private Meetings of Council, adhoc subcommittees within council which oversee various ongoing projects or events. As of 1992-93 onwards, Special Council meetings dealt primarily with business relating to personnel, legal matters, inter-governmental issues and any other matter deemed by Council to be of a sensitive nature. For this reason, Special Meeting minutes and corresponding agendas are restricted.

The series also contains agendas for Council meetings during the years 1978-9, 1982-3 and 1985-2011. Council agendas for the years prior to 1978 are unknown. Starting in 1990, the City Clerk began publishing Council minutes and agenda in a standard single volume format that contains supporting documentation for the meetings.

Also included are audio cassettes for Council meetings for the years 1997-2005. The tapes are boxed by year, and there are 700 audio tapes in total.

Also included is a video cassette of the Regular Meeting of Council on May 24, 1989 when Councillor Eric Gullage resigned his seat on Council.

Notes area

Physical condition

Immediate source of acquisition

Arrangement

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Location of originals

Availability of other formats

Regular Council Meeting Minutes from 2001 forward are available on the City's website.

Restrictions on access

Special Minutes and Agendas are restricted from 1925 forward. An application may be made under the Access to Information and Privacy Act to view these records.

Terms governing use, reproduction, and publication

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Status

Draft

Level of detail

Partial

Dates of creation, revision and deletion

Created - August 15, 2013

Language of description

  • English

Script of description

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