Title and statement of responsibility area
Municipal Council Meetings series
General material designation
- Textual record
- Sound recording
- Moving images
Other title information
Title statements of responsibility
Level of description
CA NL0023 RG 01-02
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Physical description area
5.2 m of textual records
10 m of audiovisual records
700 audio cassettes
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
Scope and content
Series consists of the minutes of weekly or biweekly City Council meetings ranging from 1892 to 2006. These meetings discuss all public matters, including development schemes, upcoming events, Committee
Reports, citizen complaints, financial matters and other matters and business arising overseen by Council.
There are two types of minutes created by the Municipal Council which comprise this series. "Regular" City Council meetings, usually held weekly or biweekly, are the standard convening of the full Municipal Council. The city also retains minutes from the Special or Private Meetings of Council, adhoc subcommittees within council which oversee various ongoing projects or events. As of 1992-93 onwards, Special Council meetings dealt primarily with business relating to personnel, legal matters, inter-governmental issues and any other matter deemed by Council to be of a sensitive nature. For this reason, Special Meeting minutes and corresponding agendas are restricted.
The series also contains agendas for Council meetings during the years 1978-9, 1982-3 and 1985-2011. Council agendas for the years prior to 1978 are unknown. Starting in 1990, the City Clerk began publishing Council minutes and agenda in a standard single volume format that contains supporting documentation for the meetings.
Also included are audio cassettes for Council meetings for the years 1997-2005. The tapes are boxed by year, and there are 700 audio tapes in total.
Also included is a video cassette of the Regular Meeting of Council on May 24, 1989 when Councillor Eric Gullage resigned his seat on Council.
Immediate source of acquisition
Language of material
Script of material
Location of originals
Availability of other formats
Regular Council Meeting Minutes from 2001 forward are available on the City's website.
Restrictions on access
Special Minutes and Agendas are restricted from 1925 forward. An application may be made under the Access to Information and Privacy Act to view these records.
Terms governing use, reproduction, and publication
Standard number area
Subject access points
Place access points
Name access points
Genre access points
Description record identifier
Rules or conventions
Level of detail
Dates of creation, revision and deletion
Created - August 15, 2013
Language of description